A SMARTER EXHIBIT PROGRAM
ADAPT YOUR BRAND ANYWHERE WITH TRADE SHOW EXHIBIT RENTALS
Showing up strong at every show doesn’t mean owning everything that gets you there.
Our Custom Rental + Reuse Program gives you the impact of a fully custom exhibit without the overhead that follows it home.
Fresh designs. Current technology. Professional execution at every stop, from Las Vegas to Chicago to Orlando and beyond. No storage fees, no maintenance, no watching your investment depreciate between shows. It’s smart exhibiting.
WHY RENTAL
Brands rent when they exhibit more than once a year and don’t want to own the problems a booth creates between shows. Renting removes storage, maintenance, and depreciation, and it lets the design change as fast as your message does.
Our rental approach gives you access to fresh designs, current technology, and professional execution. Trade show exhibit rentals scale up to a national campaign and down to a single regional conference booth.
If you exhibit at the same anchor show every year, at the same size, with a message that holds, a custom trade show booth you own may be the better call. Plenty of our clients do both.
ZERO STORAGE FEES
No storage fees between shows, and no maintenance charges outside multi-show agreements.
FRESH TECHNOLOGY
Latest tech integration with every rental
DESIGN FLEXIBILITY
Customize for different audiences and events
FULL LOGISTICS
Professional management from concept to breakdown
SUSTAINABILITY
Reuse and responsible materials reduce environmental impact
RENT OR BUY
Renting usually costs less across one to three years. Buying usually wins after that, if you exhibit at the same size and don’t need the design to change.
Here’s the honest comparison, including the parts that don’t show up on a quote.
| Renting | Buying | |
|---|---|---|
| Upfront cost | Lower | Higher |
| Storage between shows | None. We store it. | Yours, year round |
| Maintenance and repair | Included in the program | Yours to manage |
| Refreshing the design | New graphics and a new configuration each show | A new build |
| Technology | Current gear every show | Ages with the booth |
| Depreciation | None | Yes |
| Best fit | Several shows a year, changing footprints, new markets | One anchor show, one footprint, a message that holds |
There’s a third option most people don’t ask about. A custom rental gets you a booth designed for you and built in our own shop, then reused across shows without you owning the storage problem. It’s how we handle most multi-show programs, including the 27,000 square foot exhibit we built for KOBELCO at CONEXPO.
Sizing and cost also shift by industry. A manufacturing show floor asks different things of a booth than a medical conference does, and we scope rentals against the shows you actually attend.
THE PROGRAM
The Custom Rental + Reuse Program builds you a custom exhibit, then keeps it in circulation. You get the same structure back for each show with fresh graphics and a new configuration, and we store and maintain it in between.
This isn’t generic booth rental. Our program combines the flexibility of rental with the impact of custom design.
01
CUSTOM DESIGN, OPTIMIZED FOR RE-USE
Make an impact at every show with a custom exhibit rental that adapts to your goals. Refresh graphics, reconfigure modular elements, and integrate the latest technology to keep your brand experience fresh and engaging.
Need a consistent look across multiple events? Trying out new messaging? Our flexible program evolves with your strategy.
We create custom, reusable components that deliver a polished, professional appearance without the cost or hassle of starting from scratch each time. Think of it as a long-term custom booth rental that gets better with every show.
02
REFRESH BETWEEN SHOWS
Update your exhibit for each event through graphics updates, modular reconfigurations, and technology integration. The structural foundation stays efficient while your presentation stays fresh.
Swap out messaging for a different audience, add a new product demo station, or completely change the look and feel. You’re not locked into one design just because the structure already exists.
03
PROFESSIONAL MANAGEMENT
Your rental components are maintained in our climate-controlled facilities and handled by logistics experts who manage every detail, from shipping coordination to on-site installation and breakdown services.
You’ll have a dedicated project manager as your single point of contact. They’ll handle timelines, vendor coordination, and on-site supervision so you can focus on your show strategy, not logistics.
04
SUSTAINABILITY WITHOUT COMPROMISE
Make every show a win for your brand, and the planet. Our trade show exhibit rental program helps you reduce waste through reusable components, sustainable materials, and efficient logistics that lower your environmental impact.
We use eco-friendly materials and practices, including repurposing scrap materials and other recyclable and reusable materials. You can maintain a professional, high-impact presence while supporting responsible exhibiting at every event.
Rentals are one piece of what we do. The full trade show practice covers design, fabrication, logistics, and on-site management. That’s true for a booth you rent and a booth you own.
Looking for a custom exhibit? Let’s start the conversation.
WHAT WE OFFER
Three things: the structure, the technology, and the furniture. Rent all three together, or bring us in for one.
DISPLAY SYSTEMS
Our trade show display rentals are built to be reconfigured. Adaptable systems, hanging signs, engagement stations, and digital integration. The same components make a different booth at every venue, at whatever size the floor plan gives you.
MODULAR CONFIGURATIONS
Adaptable systems from 10×10 to large island exhibits
INTERACTIVE STATIONS
Touchscreens, kiosks, and engagement zones
BRAND ENVIRONMENTS
Reception, meeting spaces, demo zones
TECHNOLOGY RENTALS
Stay current with the latest technology without ownership costs. Trade show equipment rentals cover professional displays, interactive touchscreens, advanced lighting, WiFi hotspots, and emerging tech, so the gear in your booth is current at every show instead of dating with it.
4K MONITORS & VIDEO WALLS
Impactful visual presentations
INTERACTIVE TOUCHSCREENS
Product demos and information sharing
ADVANCED LIGHTING
Accent to full environment design
EMERGING TECHNOLOGIES
WIFI HOTSPOTS
Avoid expensive venue internet fees
PROFESSIONAL A/V
Media players and sound systems
FURNITURE + FIXTURES
Complete your exhibit space with furniture rentals. Reception counters to welcome visitors. Lounge seating that gets people to stay and talk. Meeting tables for demos, pedestals for product, and hospitality elements that make attendees feel like guests rather than leads.
RECEPTION COUNTERS
LOUNGE SEATING
Comfortable meeting spaces
PRODUCT DISPLAYS
Pedestals and showcase elements
FAQ
We serve all major trade show markets including Las Vegas, Chicago, Orlando, Atlanta, Boston, and additional convention destinations across the United States. Our logistics network provides reliable service regardless of venue location.
Absolutely. Graphics, messaging, and branding elements can be customized for each show. You can maintain consistent branding across a season or adapt messaging for a different audience using the same structural foundation. Most clients change graphics between shows and keep the structure for years.
We support all standard booth configurations, from a 10×10 trade show booth rental up to large island exhibits. Custom configurations are available for unique space requirements. If your footprint changes between shows, the same rental program can scale with you rather than forcing a new build.
Yes. Hybrid programs are common. You might own one signature structural element and rent the technology, furniture, and everything around it. The part people recognize stays consistent, and the rest flexes by show.
Absolutely. Our exhibit rentals work for trade shows, conferences, corporate events, and product launches. The same custom rental program applies to a full trade show build and to a single exhibition booth at a smaller event.
We design, fabricate, and integrate technology all under one roof in our 160,000 sq ft facility. That means faster turnarounds and complete quality control at every step. While many agencies outsource production, we keep it in-house.
We’ve worked across both B2B and B2C for decades, and we bring insights from trade shows, retail, corporate spaces, and public installations into every project. Most importantly, we’re true partners who stay involved long after installation to make sure your exhibit keeps delivering results.
Four things drive the number: booth size, design complexity, technology, and how many shows you book. A 10×10 inline display costs less than a 20×20 island with interactive tech.
Other factors include graphics customization, furniture selections, lighting packages, and the number of shows in your agreement. We provide detailed quotes with all costs stated upfront, including the ones that usually appear later.
Yes! No storage fees. Give us a call to learn more!
We recommend booking 6-9 months before your show. This gives us the right amount of time to handle custom graphics, make any necessary modifications, and make sure everything’s ready without rushing.
The exact timeline depends on what you need. Full rental packages can move faster, while rentals that include custom graphics or a mix of rental and custom-built elements follow a timeline closer to our custom builds.
Need something sooner? We can work with tight deadlines. We’ve pulled off some incredible last-minute rentals.
PROOF
Four clients, four different problems. Every one of them came back for another show.
I have sincerely enjoyed every step of this journey with you. Your amazing creative talents, R&D expertise and incredible attention to detail. Not only was working with you one of the most rewarding experiences, but it was also the most FUN I’ve had collaborating with an outside scenic shop in all my years.
Gentry Akens
Senior Director, Feld Entertainment
Thank you for everything you did to execute with perfection for KOBELCO. You made even last-minute changes seem like they were no problem. I’m still getting feedback from our employees about the experience and everyone was complimentary about how everything was done! I look forward to future projects with you.
Jordan Lumpkins
You provided premier service in managing our numerous conference displays. Your creativity, attention to detail, and ability to rapidly respond to issues sets you apart from others in your field.
Mary Christ
Global Medical Leader Digital, Nestle
You have another award-winning booth! There were approximately 200 booths at this conference and we were selected as Best in Show – Mid-Size Booth. One of the judges sought me out and gushed-saying that we got it all right: highly targeted messaging, graphics (bold images and the video wall), and interactive components (demo stations). Special thanks to your team. Their patience, attention to detail, and creativity was outstanding. Their understanding of our product and how we sell, communicating the value, and the ability to convey all of that quickly in the noisy environment of a tradeshow was critical and the execution was flawless.
Michelle Martin
Sr. Director of Marketing, 4D Medical
Our Work
Bridgestone’s CES sustainability exhibit and KOBELCO’s 27,000 square foot CONEXPO build are the clearest examples of what a custom program looks like at scale.
See how we designed a custom trade show exhibit for 4D Medical that blended immersive storytelling, interactive demos, and real patient voices, earning “Best in Show” and redefining how medical technology connects with its audience.
We designed and built KOBELCO’s most successful brand experience at CONEXPO with a 27,000 sq-ft exhibit, driving engagement and generating leads.
Tell us which shows you’re doing this year and what you need each one to do. We’ll scope a rental program around that, including what it costs and when we’d need to start.
Practical writing on designing, budgeting, and measuring experiences people actually remember. Written for the people who have to make them happen.
HOW TO MEASURE TRADE SHOW EFFECTIVENESS: TOP 10 KPIS
Ten metrics worth tracking after the show closes, and how to tell which ones actually predict pipeline. The math works the same for a rented booth and a built one.
TRADE SHOW TIMELINES AND BUDGETS
When to start, what to budget, and where trade show timelines usually slip. A planning guide for the person who has to hold the schedule together.
PRACTICAL TIPS FOR TRADE SHOW + EVENT STAFF
Practical advice for preparing booth staff, engaging attendees, capturing leads, and following up after the show. Help your team turn conversations into meaningful connections.
